Workflow: Headquarters

The Leave Application workflow on the Jupiter Platform is unique for officers in the Headquarters and the Regions. In the headquarters there are still differences in workflow amongst officers, Heads of Departments (HoDs), and Directors.

For Officers in Headquarters

Each step of the workflow is outlined from the initial to the final approval stage. This workflow is designed to ensure that all necessary approvals are obtained in a structured manner. The leave application workflow is indicated below:

1. The officer applies and submits a leave application through the Jupiter Platform.

   • The status of the leave is updated to Sent to Head for Approval

2. The leave application is forwarded to the applicant's Immediate Head of Department (HoD).

   • The HoD reviews the application. At this stage, the HoD can either approve or reject the application.
   • If approved, the workflow continues to the next stage
   • The status of the leave application is changed to Sent to Director for Approval

3. Once the Department Head approves the leave, the application is forwarded to the Director of the Directorate that oversees the Officer's department/unit

   • The Director reviews the leave application and either approves or rejects.
   • If the leave application is approved, the Officer is notified of the approval.
   • The system updates the status of the leave application to Leave APPROVED

For Heads of Department in Headquarters

For Heads of Department (HoD), the leave application workflow is indicated below:

1. The HoD applies and submits a leave application through the Jupiter Platform.

   • The status of the leave is updated to Sent to Director for Approval

2. The leave application is forwarded to the applicant's director.

   • The Director reviews the application. At this stage, the Director can either approve or reject the application.
   • If approved, the workflow continues to the next stage
   • The status of the application is changed to Sent to Director-General for Approval

3. Once the Director approves the leave, the application is forwarded to the Director-General.

   • The Director-General reviews the application and either approves or rejects.
   • If the leave application is approved, the HoD is notified of the approval.
   • The system updates the status of the leave application to Leave APPROVED

For Directors

For Directors, the leave application workflow is indicated below:

1. The Director applies and submits a leave application through the Jupiter Platform.

   • The leave status is updated to Sent to Director-General for Approval.

2. The leave application is forwarded to the Director-General.

   • The Director-General reviews the application, and either approves or rejects.
   • If the leave application is approved, the Director is notified of the approval.
   • The system updates the status of the leave application to Leave APPROVED.